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Administrative Specialist CL2 - Ecology and Environmental Sciences (id:52868)

Statement of the Job :
This position is open to the University of Maine COLT staff from 12/28/2018 to 01/04/2019 and open to external candidates thereafter.
The Administrative Specialist, under the guidance of the Director, provides general and specific administrative, programmatic, and student support for the Program in Ecology and Environmental Sciences (EES). This position plays a key role in our interdisciplinary academic program, which links students, faculty, and stakeholders across UMaine and external constituencies in developing and delivering high-quality academic programs and experiences for students. The position is the first point of contact for students, internal partners, and external affiliates, and maintains communications through a variety of online and print channels. The position provides high level administrative support for EES including scheduling meetings, processing student paperwork/admissions, tracking student and course enrollments, and assisting with budgetary tasks and contracting for field courses. In addition to these key responsibilities, there are ongoing opportunities for work on special projects with additional compensation as needs evolve. Flexible work schedule within normal University hours. This position is .75 FTE. Starting pay for this position is $14.23/hr.
Essential Duties:
Processing both undergraduate and graduate student applications.
Providing information to faculty, registering students.
Assisting with course schedules and AP placement.
Assisting in recruitment activities and assisting faculty in undergraduate course evaluations.
Perform receptionist work including meeting and greeting students and parents inquiring about the program, screening and directing phone calls and emails, and handling incoming mail.
Responsible for operating office equipment, preparing correspondences, maintaining and accounting for office supplies.
Updating website.
Assist in organizing meetings.
Other duties related to the EES graduate and undergraduate program may be assigned by the Director, the Graduate Coordinator, or the Undergraduate Coordinator as needed.
About the University :
The University of Maine is a community of more than 11,200 undergraduate and graduate students, and 2,500 employees located on the Orono campus and throughout the state. UMaine is the state land and sea grant university and maintains a leadership role as the System?s flagship university. As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels.
Further information about UMaine can be found at https://umaine.edu/
The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.
UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live.
Learn more about what the Bangor region has to offer here.
Qualifications :
Excellent Microsoft Office Suite skills
Attention to detail
Excellent written and oral communication skills
Demonstated initiative, willingness to work as part of a team and commitment to provide good customer service
Knowledge of PeopleSoft (MaineStreet), Wordpress, and WebNow
Web page maintenance skills
Other Information :
Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload
1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references.
You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
Search Timeline is as follows:
Review of applications to begin: January 15, 2019
Screening interviews to begin no earlier than: January 15, 2019
On-site interviews to begin no earlier than: January 15, 2019
Tentative start date: February 1, 2019
For questions about the search, please contact search committee chair Sarah Nelson at Sarah.j.nelson@maine.edu or 207-581-3454.
Appropriate background checks are required.
The University of Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran?s status in employment, education, and all other programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Sarah E. Harebo, Director of Equal Opportunity, 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754, 207.581.1226, TTY 711 (Maine Relay System).
Position Title: Administrative Specialist CL2 - Ecology and Environmental Sciences (id:52868)
Campus: Orono
Department: Ecology and Environmental Sciences - OEES
Bargaining Unit: ACSUM
Salary Band/Wage Band: B22
Work Schedule: Monday - Friday 8:00AM - 4:30PM
Location: Orono, ME
Length: Fiscal Year (12 Months)
Required Documents: Cover Letter, References, Resume/CV

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