Shared Resources Pool - Fiscal & Administrative Coordinator

To facilitate and enhance research related financial and administration activities at the University of Maine. Typical hiring range for this position is $32,000 to $37,500 commensurate with qualifications and skills.
Essential Duties & Responsibilities:
Analyzes financial records, prepares financial reports, and interacts with UMaine leadership on matters involving budget setup and oversight.
Facilitates payroll activities for students, ensuring conformance to policies and guidelines of the University of Maine System and home departments at the University of Maine.
Adds new chartfield combinations to the system.
Implements and maintains financial databases specific to UMaine research units.
Audits accounts.
Designs and generates financial reports.
Reviews purchase orders.
Assists with account reconciliation and summary reporting.
Assists with year-end accounting and reporting procedures.
Performs a full range of communications, both verbal and written, regarding non-routine questions, issues and procedures; handles the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules; prepares individualized responses for non-routine and/or escalated issues.
Researches, sorts and summarizes a variety of non-routine data for a broad range of applications and assignments; makes decisions regarding the validity and quality of available data; prepares standard and non-standard summaries of relevant information.
Manages human resource transactions and records and coordinates processing of personnel actions, including confidential information.
Administers projects as assigned by the Director of Administrative Research & EPSCoR and/or clients within the University of Maine System.
Knowledge, Skills & Qualifications:
Minimum of Associates degree in related field required.
Experience with financial account management required.
Excellent written and verbal communication skills required.
Experience with office and data mgt. software including PowerPoint, Excel, and Word required.
BS degree in business, finance or accounting preferred.
3-5 years of related experience preferred.
Experience with Peoplesoft preferred.
Experience with Microsoft Visio and Microsoft Project preferred.
Macro programming experience with Excel preferred.
Familiarity with UM/UMS procedures and policies preferred.
Ability to travel normally requiring a valid driver's license.
Ability to work creatively and independently within a team environment, and to manage multiple projects and deadlines.
Supervision Responsibilities: None.
Schedule for Evaluation: In accordance with UMPSA agreement.
Work Environment: The position is in support of interdisciplinary research and education. Candidate must have the ability to successfully complete tasks within a dynamic, evolving program.
Work Schedule: Full time, regular, fiscal year position.
Position Type: On-going, full time.
Appropriate background checks are required.
All UMS employees are required to comply with applicable policies and procedures, as well as to complete applicable workplace related screenings, and required employee trainings, such as Information Security, Safety Training, Workplace Violence, and Sexual Harassment.
Materials must be submitted via "Apply For Position". You will need to create a profile and application; upload a cover letter and a resume/curriculum vitae which fully describes your qualifications and experiences with specific reference to the required and preferred qualifications; and provide contact information for three professional references. Incomplete application materials cannot be considered. Review of applications will begin immediately and will continue until a suitable candidate is found.
The University of Maine System is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, including transgender status and gender expression, national origin, citizenship status, age, disability, genetic information or veteran's status in employment, education, and all other programs and activities. Please contact the Director of Equal Opportunity, 101 N. Stevens Hall, Orono, ME 04469 at 207-581-1226 (voice), TTY 711 (Maine Relay System), or equal.opportunity@maine.edu with questions or concerns.
Fiscal Year (12 Months)
Required Documents:
Cover Letter, Resume/CV

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