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Administrative Specialist CL2 -Diagnostic Lab

Purpose:
Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine from January 23, 2018 through January 30, 2018 and open to external applicants thereafter.
UMaine Cooperative Extension Animal and Diagnostic lab is seeking an Administrative Specialist CL2 to work for the Veterinary Diagnostic Lab (VDL) in the new University of Maine Cooperative Extension Research and Diagnostic Laboratory (DRL) located on Godfrey Drive in Orono. This is a full-time, regular twelve-month position, 40 hours per week. Daily work hours are Monday-Friday, 7:30 a.m. to 4:30 p.m., with an hour lunch break. This position pays $ 13.95 /hour. The start date for this position is as soon as possible.
The AS CL2 performs administrative tasks in support of the DRL, often serves as the initial contact for internal and external clients and will work independently and collaboratively with their supervisor to ensure timely and effective office operations. The AS CL2 will support another AS person at the DRL, assuring that reception phones and area for the DRL are staffed during daily work hours.
Essential Duties & Responsibilities:
greeting and connecting clients with appropriate lab personnel
notifying lab personnel when specimens are received
using standard operating procedures (SOPs)
assisting with development of SOPs where appropriate
processing client bills for Vet Diag Lab (VDL)
communicating with bursar's office re payments
communicating with VDL director about outstanding bills
preparing and keeping track of contracts for vendors used by the VDL
paying invoices from vendors in a timely fashion
reporting to VDL director and UMaine Extension financial personnel monthly about financial status
becoming proficient in the use of Maine Street general ledger and procurement (MarketPlace)
assisting with scheduling for VDL personnel and facilities
as time permits, assisting with data entry or other defined tasks in support of the VDL
using MS Office software proficiently, including Excel and Access
Knowledge, Skills & Qualifications:
Required
High school diploma or equivalent (G.E.D.); AA or Bachelors preferred
Typically has at least two years of administrative support experience
Effective written, oral, electronic, and interpersonal communication skills
Experience reconciling budgets and performing basic bookkeeping
Demonstrated skills in prioritization, workload management, and multi-tasking
Effective recordkeeping skills
Demonstrated skills in operating office equipment (copiers, scanners, faxes, etc.)
Experience with Microsoft Office Suite required.
Ability to travel normally requiring a valid State of Maine driver's license.
Preferred
Experience working with UMS programs and related systems (e.g. MaineStreet, MarketPlace, Concur, PCard, WEX Fuel Card etc.).
Appropriate background checks are required.
All UMS employees are required to comply with applicable policies and procedures, as well as to complete applicable workplace related screenings, and required employee trainings, such as Information Security, Safety Training, Workplace Violence, and Sexual Harassment.
Work schedule is Monday through Friday 7:30 am to 4:30 pm.
Materials must be submitted via "Apply for Position". You will need to create a profile and application; upload a cover letter and a resume/curriculum vita which fully describes the applicant's qualifications and experiences with specific reference to the required and preferred qualifications; and provide contact information for three professional references. You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status form. Incomplete application materials cannot be considered. Review of applications will begin on 2/23/2018 and will continue until a suitable pool of candidates is found.
The University of Maine is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law.
Length:
Fiscal Year (12 Months)
Required Documents:
Cover Letter, Resume/CV



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